What should I do if my SSN or TIN is not on file with UCLA?
If you do not have an existing SSN or TIN to file with the University, no action is required. If your existing SSN/ITIN is not yet registered with the university, you must submit your SSN or ITIN to UCLA via MyUCLA. Your SSN/ITIN must be on file with the University prior to December 31 in order to have it reported on your form for that tax year.
Current federal tax regulations require the University of California, Los Angeles (UCLA) to report your Taxpayer Identification Number (TIN), with other registration-related information, to the Internal Revenue Service (IRS) on form 1098-T for each year that you are enrolled. Your TIN may be a Social Security Number (SSN), or an Individual Taxpayer Identification Number (ITIN) if you are not eligible for a SSN. To avoid penalties from the IRS, students should provide SSN’s or TINs to UCLA so that it may be included on the form 1098-T.
How do I register my existing SSN or ITIN with the University?
MyUCLA is the easiest and most efficient way to register your TIN:
- Visit My.UCLA.edu and sign in with your UCLA logon credentials.
- Select the "Settings" tab on the top right-hand side of the homepage.
- Go to the "Social Security/Individual Taxpayer ID" link.
- Follow prompts to register your TIN.
Will I still receive a form if I do not have a SSN or TIN?
If you do not have a SSN/ITIN to file with the University, (example: international student who does not have a SSN or ITIN) you may take no further action without penalties. You can still access your 1098-T online at tsc1098t.com, or receive one in the mail if you did not consent to receiving 1098-T online, beginning late January for the previous tax year. The form will not have a SSN/TIN reported on it.
What should I do if my legal name or SSN/ITIN is incorrect on my form?
If your SSN, or ITIN number or legal name is incorrect, you must update by contacting UCLA Registrar on MyUCLA Message Center.
- Complete the W-9S form.
- Write your 9 digit UCLA identification number (UID) in the space identified at the top right of the form.
- Complete all of Part I. (Note: Put your SSN or ITIN in the Taxpayer Identification Number section.)
- Sign and Date Part II. Submit/attach your completed and signed first page of the form to Registrar on the MyUCLA Message Center.
After you have updated your information with the Registrar's Office, please contact Student Accounts via the MyUCLA Message Center under the topic 1098-T Form: Student Accounts to have your form updated.
Why did I not receive a form?
If your 1098-T tax form was not available after late January online at tsc1098t.com, if you did not consent to receiving the form online or withdrew consent, or if your 1098-T form was not mailed to you after February, a 1098-T form may not have been generated for you. Potential reasons for this are:
-Student was not billed qualified tuition related fees, or did not receive applicable scholarships or grants (i.e. inter-campus visitor program or all courses were complimentary) for the tax year.
-Student took courses for which no academic credit is offered, even if student is otherwise enrolled in a degree program
What should I do if there is an error with the reported amounts shown?
Beginning with the tax year 2018 form, your 1098-T form reports QTRE amounts paid in Box 1 for the calendar/tax year. Amounts paid are reported on your 1098-T form based on the date the payment is posted to BruinBill, regardless of the date or term the charge is posted. (Please note that mail-in or wire-transfer payments may experience a delay from the time they are received by UCLA to the time they are posted on BruinBill). For example, a charge for Winter Quarter 2019 that is posted to your BruinBill in November, 2018 would be included on your 2018 tax form if the payment is posted to your BruinBill by 12/31/18. However, if the payment is posted on or after 1/1/19, it would be included on your 2019 form.
Please note that fees that were reported on a prior year's tax form may not be reported again on a subsequent 1098-T tax form
If you believe there is an error with the amount(s) reported on your form, please verify by reviewing your BruinBill statement on MyUCLA as well as your bank records. Please also review the IRS Publication 970 to ensure that the payment in question qualifies as a QTRE expense.
If you still believe there was an error, please provide a detailed description of the payment(s) you believe should be reported including a line item description and payment date, as well as your student ID number, to Student Accounts on the MyUCLA Message Center under the topic 1098-T Form: Student Accounts.